6 vital steps for choosing suitable integrated information system | SIVECO Romania

6 vital steps for choosing suitable integrated information system

Thursday, November 10, 2011

Success in business is reached only by means of a high performing management information system

Bucharest, 10th November 2011 - Does my organization have the necessary resources for a project of ERP (Enterprise Resource Planning)? To what extent are the employees willing to change their work style? Is the solution we have been thinking of the best available one?
These are just a few questions for which we have to find the answer before choosing a successful integrated IT-based solution.

An ERP system is not only an IT based tool, but also a modality to transform an entire business. Choosing it will have an impact on the entire future activity and therefore it requires a minute analysis.

"The perfect solution for choosing an ERP is the more careful and accurate drafting of the requirements by the customer (much too often they wish implementations able to do "everything"), the realistic understanding and evaluation of the solutions proposed a provider. It is important that all the stages should be analyzed and approved carefully, as without a strict control system the project an easily fail", says Robert Komartin, Senior Director, ERP & BI Business Unit within SIVECO Romania.

The organizations deciding to acquire an ERP system will have to consider several aspects. SIVECO specialists provide you with some guidelines:

1. You have to know what solution would really help you
The ERP system has to match perfectly to your company's needs. It should cover all the company?s activity, from the type of business, number of employees, the business flows. IF the choice is not correctly done, there will be problems encountered.

2. Inform yourself on the standard of the industry you are active in
The solution you choose has to be compatible with the business requirements, but at the same time it has to offer the possibility for extension through other modules or functionalities, in order tom meet the future needs, generated by the business' development.

3. Adapt the solution to the legal requirements on the country you are operating in`>
The solution you will select has to be from the very beginning conceived to take into account the requirements (legal, financial, accounting, cost control - wise) that the company is facing every day.

4. Get the right information
No decision should be taken prior to seeing the system at work. In order to be sure of the choice made, the product?s demo has to be included as a mandatory step in the process of selection, to see the product at its maximal capacity.

5. Do not place price on top
The price remains, undoubtfuly one of the most important criteria, but a procurement of such a scale has to be done very carefully, respecting principles such as: the maturity and flexibility of the solution and its long term maintenance. Nobody wants to experiment on his own "skin" a product without the warranty of previous implementations and of a solid support in the future.

6. Choose what is best on the market
Choosing an ERP system should be seen as a business decision, not an s decision of IT department. Choose a leader that should ensure the product is meeting the vital elements, necessary for the organization?s success.

Apart from being an easy acquisition, choosing an integrated information system is a strategic process with a decisive impact on your organization, therefore one has to grant it with full attention starting with the managerial level of the company.