SIVADOC | SIVECO Romania

SIVADOC

Workflow and document management system - SIVADOC

SIVADOC solves critical problems of companies, regarding electronic archiving, workflows, indexing, searching, security, document managing and integration.

SIVADOC provides a common platform for connecting people, processes and information, irrespective of the organisation’s field of activity, in order to speed up the document circuit, improve access to information and protect against unauthorized access. By bringing together complex functionalities, SIVADOC regulates the monitorization, security and the document flow and archiving in a controlled manner.  

According to research companies, 80% of the employees spend an average of 30 minutes a day for searching information, while 60% spend an hour or more recreating documents that already exist. By using an IT-based solution for document management, the degree for improving current activities increases by at least 50% and the documents' approval time is reduced from weeks to hours.  

The experience of SIVECO Romania in implementing its proprietary solution, SIVADOC, within various types of organizations has shown a decrease in the average communication time by 70-80%, as well as a significant decrease of the time spent elaborating various activity reports.

Through SIVADOC, all information is directly accessible from the IT system, with facilities for the integration of information included.

Implementing SIVADOC at organization level will lead to an increase in the quality of document processing, a decrease of the physical documents archive and of the respective storage space.

The direct beneficiaries of the improved internal information communication flows will be both the organization, through an increase in operational efficiency and a decrease of documents processing costs, as well as its clients, who will benefit from more efficient services and a better communication process.

Facilities:

  • Document management
  • Document archiving
  • Generating documents from standard templates
  • Easy document search
  • Natural integration of e-mail and fax management systems
  • Natural integration with Microsoft Office applications Microsoft Windows work environment
  • Workflow management and pursuit of the the activities carried out within the organisation
  • Mechanisms for ensuring a secured access to information
  • Administration mechanisms
  • Flexibility

Benefits

  • Faster and higher efficiency of the organisational process bt sending the documents in electronic format
  • Easy access of the information existing in the organisation
  • Possibility to integrate and interact with other IT-based systems and adjusting to the technological requirements of the partners and competition
  • Promoting a consistent and coherent image by using standard documents
  • Alignment to international standards and trends and preparing the IT infrastructure for certifying the activity quality