SIVECO Applications 2020 | SIVECO Romania

SIVECO Applications 2020

The integrated Enterprise Application Suite - EAS, for competitive management of public organisations

Through its dedicated components and functionalities, SIVECO Applications ensured the efficient management of the available budgetary funds, of the funds and subsidies, payments management, the control of the procurement processes, record keeping of the investment plans, increasing the efficiency of consumptions and introducing IT to all processes.

100% adjusted to the organisational requirements  

Having a high degree of customisation and being designed by the latest standards, SIVECO Applications is adjusting to the specificity of each organisation and contributes significantly to increasing the efficiency of its beneficiaries’ activity.

Complete solution for the competitive management of organisations

Due to its modular structure and complex functionalities, SIVECO Applications covers all the activities within an organisation and ensures the proper management of resources, automation of data flows, data consistence and coherence, as well as quick retrieval and reporting of information.

1,300 organisations in the country and abroad manage their activity and resources by using SIVECO Applications. 

Advantages of SIVECO Applications 2020

  • Ordering and introducing  rhythmicity to activities
  • Intrinsic checking of each activities, at the level of the integrated data flow it belongs to
  • Increasing coherence and correctness of received, processed and sent data
  • Increasing the speed for document processing by eliminating latency and the manually processed documents
  • Controlling activities and substantiating decisions based on analysis indicators
  • Increasing financial control
  • Ensuring data security through access based on security procedures, implemented at the level of each department, user and record
  • Possibility of analysis by the management department of the current conditions and business trends, through consulting and processing historical and statistical financial data
  • Increasing the speed of accessing information and offering advanced possibilities to retrieve data 

Components of the Integrated System SIVECO Applications 2020

360o coverage of all activities of organisations from the most various fields of activity: Local and central public administration, Utilities, Production, Oil & Gas, Transports, Financial-Banking.

The EAS integrated system is made of 49 well harmonized components, ensuring the feasibility of the application and guaranteeing its good operation and use by the end users.

The components contain a powerful parameterisation and configuring system, being designed in such a manner that the legislative or organisational changes occurring shall be operational with minimal efforts. 

Components specific to Public Sector

Public Sector Payments

It manages the flow specific to public institutions through which payments and management of available budget are performed, as well as the information regarding budgetary credits, budgetary commitments, legal commitments and payments authorizations.

Functionalities:

  • managing and registering into accounting the quarterly budgetary credits;
  • operating, monitoring and listing the proposal for expenses commitments, by highlighting the balances per budgetary item;
  • operating, monitoring, listing and registering into accounting the budgetary and legal commitments;
  • operating, monitoring and printing the payments authorizations, as well as highlighting the unused budgetary credits.

 

Budgets

Ensures the control of procurement processes, defining the budgetary structures above the activities and projects and carrying out the entire budgetary flow.

Functionalities:

  • collecting budget proposals;
  • budget consolidation and its re-allocation within the organisation;
  • periodical breakdown of the local reallocated budgets.

 

Procurement

Drafting and monitoring the Annual Public Procurement Plan (PAAP), integral coverage of all the stages of public procurements within the institutions.

Functionalities:

  • planning the public procurements;
  • initiating and launching the procurement procedure;
  • running, monitoring and completing the procurement procedure.

 

Investment Management

Drafting and monitoring the Annual Investments Plan (PAI), controlling the procurement procedures, recording the investment plans and of their objectives by investment type and source of funding.

Functionalities:

  • monitoring investment plans;
  • monitoring procurement contracts and afferent payments;
  • monitoring execution contracts and afferent payments.

 

Management of Payments From National Schemes for Granting Financial Aid

Provides support to the public sector institutions that grant subsidies from the state budget, through efficient management of the funds, information and requests for payment authorization, and generation of specific reports.

Functionalities:

  • management of information regarding beneficiaries and their accounts;
  • management of banks with which the institution has concluded work agreements;
  • settlement of debts with payment rights at the level of beneficiaries;
  • generation of the payment orders/files towards banks in the templates specific to each bank;
  • generating bank statements for each paying bank;
  • management of performed and not performed payments.

 

Cash Advances and Warranties

The cash advances issued/received and the warranties, irrespective of the way of setting them up (letter of bank guarantee, bank deposit).

Functionalities:

  • management of cash advances issued/received with all afferent information: setting up documents, compensation, afferent guarantees;
  • management of letters of warranties: expiry terms, amendments, covered documents, withhold sums, balance;
  • management of bank deposits: setting up documents, covered documents, withhold sums, balance;
  • generating specific reports in order to monitor and efficient management of advanced and warranties.

 

Management of European Schemes Payments per Beneficiaries

Provides support to the institutions of the public sector running activities of management and granting subsidies from European funds, monitoring payments performed at the level of beneficiary and generating specific reports.

Functionalities:

  • viewing information regarding beneficiaries and payment requests;
  • managing and monitoring the payments performed;
  • managing and monitoring the sanctions applied on the fund beneficiary level and payment scheme beneficiary;
  • management and monitoring of debtors at the level of fund and payment scheme beneficiary;
  • management and monitoring of settlements performed between the payment requests and the unrecovered debts.

 

Project Accounting

Manages the flow of registering, processing and reporting the contracted projects with record of all information on the development of the project, while ensuring real time access to information for the Project Manager.

Functionalities:

  • carrying out the reporting on the status of each project;
  • generating reports according to the legislation in the field of structural funds – reimbursement request, the technical-financial report, record of expenses, the forecasted schedule regarding the submission of the reimbursement requests;
  • possibility of developing new reports during the project development.

 

Management of Local Taxes and Duties - iTAX Collect

Automates, simplifies and streamlines the process of calculation and updating of the data regarding taxes and duties due by citizens, with a high level of data security.

Functionalities:

  • full automation and simplifying the process of taxes and duties collection;
  • increasing the efficiency of taxes calculation and data centralisation;
  • easiness in managing the system and in updating the calculation parameters;

 

Special Forms Management

Managing and monitoring the special regimen forms during the entire flow, from the release from store (management) up to their reimbursement by means of the series.

Functionalities:

  • introducing, viewing and modifying the types of special regimen forms;
  • releasing specific forms to citizens;
  • situation of forms inventory and of the quantities sold, per stores, per series and serial numbers;
  • dynamic configuring of user rights per stores and types of specialisation.

 

Airport Services Fees & Taxes

Optimisation of the activity of monitoring and taxing airport services through covering and managing the entire taxing flow, reducing the time for drafting tax sheets and real time monitoring of their status.

Functionalities:

  • defining all the airports where planes are flying and collecting the data on flights and airplanes attended;
  • taxing and invoicing services and products according to contracts or price lists;
  • issuing specific reports and statistical reports to the Ministry of Transports and AACR (Romanian Civil Aeronautic Authority) respectively.

 

Harbour Operations Management

The management of the specific harbour operations with goods and increasing the efficiency of the sales activity, through the correlated administration of the production and sales activities, direct correlation of invoicing with the quantitative and qualitative aspects of the services and increasing the efficiency of the storage calculus and of the penalties calculus.

Functionalities:

  • introducing the operations of discharging and dispatching goods along with data referring to conveying means, equipments and storage locators (compartments) involved, and with data referring to the timely run of the discharge / load phases;
  • regulating the result of the discharge activity compared to the discharge rate set through the contract;
  • generating specific reports and synthetic indicators for harbour activities, calculated at the level of organisational subunits and of the assets involved.

 

Land Registry

Integrated module dedicated to the specialty departments within the city halls of communes, towns and municipalities that need an exact record and management of the population’s households and of the legal entities owning buildings or terrains on the locality area.

Ensures the management and reporting of information regarding:

  • Terrains and the structure of the owned households;
  • The usage mode of the agricultural area found on the locality radius;
  • Arable terrain cultivated on the locality’s area, areas prepared for irrigation;
  • Farm animals, the evolution of livestock;
  • Assets, agricultural installation and conveying means;
  • Construction on the locality radius;
  • Vegetal and animal production.

 

Company Master Data

Ensures the definition of the organisational structure in conformity to the actual situation, in order for this information to be used by all the components of the integrated system according to the specificity of their activities.

The component defines the organisational units in the hierarchical structure, their description, localization and structure, as support for obtaining information with numerous specific details.

 

Support Components for the Activity of Public Institutions and State Companies

Financial Management

Provides flexibility in managing financial processes and support for simplifying the activities of specialty staff, granting the user easy access to critical information, to get the results in the desired form and to make the correct decisions at the right moment.

Functionalities:

  • defining and adding analytical accounts on various levels;
  • chronological registration of all primary documents determining movements within the institution;
  • obtaining and viewing the balance sheet, whenever it is necessary;
  • defining and monitoring financial indicators.

 

Cash Management

The management and control of the available cash, with beneficial effects upon the income, due to the scheduling of payments and collections.

Functionalities:

  • cash flow analysis, and highlighting the trends;
  • monitoring at any moment the values of indicators of interest;
  • performing analyses of type What ifWhat happens if;
  • forecast of the analyzed indicators’ evolution per periods of time set by the user, forecast that will take into account the historical data existing in the system;
  • knowledge of the situation of the financial relation with customers, suppliers and business partners.

 

Contracts

Defining and monitoring the procurement and sales contracts, from the negotiations phase up to the contract completion or termination.

Functionalities:

  • defining and dynamical configuration of the types of contracts;
  • configuring and setting the commissions for employees and third parties;
  • printing the contracts directly from the application through configuration of dynamically generated templates, depending on the contract and customer;
  • control of special situations (deviation from price/tariff, cease or restriction of payments);
  • warnings sent via e-mail regarding the due dates of deliveries, invoicing, and payments.

 

Cost Accounting

A high performing product that through the very close interaction with other system components carries out the costs control and management.

Functionalities:

  • collection of direct, indirect and general expenses per calculus items and on expense items;
  • income collection;
  • setting the results.

 

Fixed Assets

Manages the fixed assets and inventory objects, ensuring the automatic calculus of  depreciation and providing the user with real time information on the status of fixed assets and on the operations performed upon them in time.

Functionalities:

  • defining fixed assets and inventory objects;
  • recording and monitoring operations that can be performed upon a fixed asset;
  • generating the afferent accounting note;
  • updating the fixed asset value and keeping track of the history.

 

Human Resources Management and Payroll

Reducing costs and increasing the activities efficiency through automatic modeling of the financial and operational processes, providing information support for the financial analysis, forecasts and decision making in the field of granting the salary rights to employees.

Functionalities:

  • integrated management of all the information of interest referring to employees;
  • employees record, with numerous personal and professional details;
  • performing all the calculations in conformity to the legislation in force and recording any modification without affecting the previous months;
  • selection and recruiting of personnel, performance monitoring, record on the employees’ participation in the professional training courses.

 

Employee Self-Service

The Employee Self Service Module  provides the users with efficient modalities for time management, management of time sheets, of business travels and of reimbursements. 

Functionalities:

  • management of the personal details and management of the labor relations with employees;
  • management of the skills, evaluations, courses, jobs and events;
  • management of the working time and of the timesheet, viewing at any moment the timesheets recorded, registering requests regarding the periods of absence and monitoring the process of their approval.

 

Inventory Management

Ensures a global image of the inventory situation per defined periods and the quantitative and qualitative inventory management, detailed up to the level of compartment, with the modeling of processes specific to the organisation.

Functionalities:

  • volumetrical placement of the materials in the stock, and their retrieval, calculus of the placement into compartments depending on batches and volume;
  • automatic control of the stock level, with automatic generation of the purchase requests;
  • management of the stock entry data, expiry and warranty data;
  • automatic or upon request generation of accounting notes.

 

Enterprise Asset and Maintenance Management

Ensures the IT support necessary for managing the maintenance activity, which is based on a very large volume of data and information, through ordered and systematised processing are capitalized through analyses predefined in the system.

Functionalities:

  • technical management of the assets in endowment and the financial management;
  • fast data introduction;
  • planning of maintenance activities and of human and material resources;
  • issuing and monitoring of repair orders and of all types of works performed (planned or unplanned).

 

Parameters & Norms Management

Equipment maintenance through monitoring their parameters defined and monitored at certain time intervals depending on the defined norms.

Functionalities:

  • defining and grouping the monitored parameters in sets of physical-technical characteristics;
  • defining the points of measurement for the monitored parameter;
  • defining the actions triggered by an event;
  • reevaluation/modification of the value of monitored parameter;
  • displaying the measurements and analysis of the batches of measured values;
  • summary of alarms.

 

Transportation Management

Manages and monitors the activity of the means of transport belonging to economic operators, through the direct interaction with the component of Fixed Assets.

Functionalities:

  • operative management of the transportation means;
  • record and monitoring of the transportation means (localisation, shipping documents);
  • resources management for the transportation means;
  • carrying out the calculus of logbooks based on the defined quotients, of the characteristics of the vehicles (transportation means), of the types of localisation and of the road conditions;
  • distribution of employees per means of transport and monitoring their activity per shifts.

 

Debits Management

Provides information support for the management of claims (credits) with third parties, ensuring the efficient running of the collection procedures (receivables).

Functionalities:

  • managing doubts regarding suspicion of irregularities precursory to debt claims;
  • managing debt claims with all the afferent information;
  • calculus of increases in penalties/delays;
  • solving appeals;
  • debt recovery;
  • generating specific reports in order to monitor and report the debts to the competent bodies.

 

Components for Increasing the Efficiency of Consumptions

Energy Consumption Management

Registering the consumption of electric energy, natural gas, process steam and water.

Functionalities:

  • registering the general consumptions of the company, on which the invoices received from the utilities providers are based;
  • registration of internal consumptions, per assets, installations and sections.

 

Waste Management

Waste Management includes all the activities of collection, transport, treatment, capitalization and its discharge.

Functionalities:

  • reflects the cost of waste management activities, both in product price, and also in the producer’s status on the market;
  • provides correct data regarding  waste generation and management, which allows the evaluation of the current situation and setting the objectives that need to be fulfilled;
  • it allows the centralisation of the territorial information referring to licensing the organisation’s developing activities of waste collection, transport, capitalization, and discharge, as well as the distribution of these organisations in the territory.

 

Laboratory Management

It ensures the IT support necessary for the laboratory activities, through the management of their specific aspects.

Functionalities:

  • recording the tests from the beneficiaries;
  • registering the Analysis Orders, generating the Analysis Bulletin, registering the Analysis Responsible, registering the Attempts Report and its generation with consigning the analyses results;
  • registration of the claims related to the Attempts Report;
  • drafting reports regarding the classification of the tests quantities remaining after analyses, both at the level of Section/Department, and also centralised, at company level.

 

Solutions for Utilities Companies

Utilities billing

Manages huge volumes of invoices, highlighting the consumption per each customer and in part, per consumption location. 

Functionalities:

  • highlighting the types of utilities and the modalities of consumption calculus;
  • highlighting the types of consumption norms and the relation to the customers’ contracts;
  • planning the consumptions’ readings and of the customers invoicing based on the determined consumption;
  • estimating consumption based on previous consumptions;
  • generating invoicing dates, their monitoring and performing the corrections and adjustments, generating adjustment invoices;
  • invoices collection, issuing and monitoring collection letters.

 

Litigations Management

It provides the IT based support for the integrated management of all the information regarding judicial files (file cases) and the efficient control of the files during their unfolding and at the level of each phase.

Functionalities:                          

  • configuring the information on the file cases by defining the specific reference directories: categories of file cases, court files, types of judicial phases;
  • defining the case files;
  • defining the phases afferent to judicial files while managing the following information: terms, lawyers, case resolutions, courts;
  • closing the case files;
  • releasing specific reports in order to monitor the case files during their entire development flow.

 

Solutions for the Energy Companies

Energy Market Management

Dedicated to the companies participating in the centralised market of the bilateral contracts for electric energy.

Functionalities:

Managing all types of contracts of a participant in the energy market:

  • contracts with OPCOM;
  • procurement contracts from other licensed providers;
  • procurement contracts for imported electric energy;
  • the contracts for supplying electric energy and their annexes.